EXHIBITION
RULES & REGULATIONS
1
Exhibition
Venue
Putra
World Trade Centre (PWTC)
Tun
Razak Hall 3, Level 3
41,
Jalan Tun Ismail
50480
Kuala Lumpur.
2
Exhibition
Date & Time
|
Installation
|
25
August 2001
|
9.00
a.m - 9.00 p.m
|
|
Exhibitors
moves-in
|
25
August 2001
|
2.00
p.m - 9.00 p.m
|
|
Exhibition
Day
|
26
August 2001
27
August 2001
28
August 2001
|
11.00
a.m - 7.00 p.m
10.00
a.m - 7.00 p.m
10.00
a.m - 6.00 p.m
|
|
Exhibitors
moves-out
|
28
August 2001
|
After
6.00 p.m
|
Note
: Exhibitors will be allowed in the Exhibition Hall one hour
before and one hour after the scheduled show hours. If additional
hour is needed, the Exhibitor is required to obtain written
approval from the Exhibition Manager.
3
Booth
/ Space Allocation
Exhibitors
would only receive their desired booth
on first come first served basis subject to the Exhibition
Organiser reserves the right to make changes if necessary.
4
Promotion During The Exhibition
Exhibitors
are reminded not to place stickers, signs or posters anywhere in
the hall other than within their own stand. Likewise, Exhibitors'
representatives may not distribute brochures, invitations, etc.
along the gangway or near the entrances. This is unfair to other
Exhibitors and an inconvenience to visitors.
5.
Payment Terms & Conditions
All
payment and original Order Forms must be submitted together to
respective contractors.
6
Failure
To Exhibit
Any organization which, having confirm and fully paid to
participate in the exhibition, but fails to exhibit,
will find the payment submitted be forfeited, These terms
cannot be varied under any circumstances.
7
Official Stand Fitting And Electrical Contractor
a.
The Exhibition Managers have appointed an Official
Contractor for various services
so as to ensure efficient and regulated build - up and
dismantling.
b.
Exhibitors are responsible for making their own
arrangements for services directly with our official contractors
unless otherwise stated.
c.
The services of official contractors are for the
convenience of the Exhibitors, and the Organizer will accept no
liability in respect of any contract entered into between
Exhibitors and such contractors for the negligence or default of
any such persons, their staff and agents.
d.
Exhibitors are only allowed to use our own contractors due
to time constrain of the matter. Our Stand Fitting and Electrical Contractor is :-
CITYNEON
CONTRACTS SDN. BHD.
35, Jalan Segambut Tengah
51200 Kuala Lumpur
Tel
: 603 -
6258 2514 (7 Lines)
Fax
: 603 -
6251 1842
E - Mail : marina@cityneonmalaysia.com.my
sarimah@cityneonmalaysia.com.my
Website :
www.cityneonmalaysia.com.my
PIC
: Pn. Marina Hashim / Pn. Sarimah Jamian / Cik Samihah
8
Official Freight Forwarder
Only
the Official Freight Forwarder may be appointed by Exhibitors,
where mechanical handling within the exhibition hall is required
and the Exhibition Manager must be informed of the appointment
accordingly. No
exhibitor or their appointed freight forwarder(s) will be
permitted to bring or use any forklift, crane or other mechanical
handling device within the exhibition area prior written
permission from the
Exhibition Manager. Our
official freight forwarder is :-
ALLIED-LINK
EXPRESS SDN. BHD.
No. 10-12, Wisma Allied
Lorong 51A/227B
46100 Petaling Jaya, Selangor.
Tel : 603-7957 8888
Fax : 603-7957 4100
9
Independent Stand Construction
a.
Exhibitors are allowed to use the services of any
contractor listed with PWTC.
b.
Exhibitors with "Bare Space Only" may also make
arrangement with a contractor of their choice for the design and
construction of the booths. The
Exhibition Manager however, highly recommend the services of the
Official Stand Contractor. Only
the Official Electrical Contractor is allowed to carry out any
electrical or wiring installation works.
c.
Exhibitors must inform the Exhibition Manager of the names
of their contractors. All
Stand Contractors which is not the Exhibition Managers of
the Exhibition Managers of the names official contractors must
lodge a deposit of :
Below
36sqm at RM 3,000.00
Below
72sqm at RM 5,000.00
Above
72sqm at RM 10,000.00
d.
With the Exhibition Manager to serve as a performance bond
as well as damage deposit. The
deposit, calculated at RM 150.00 per sqm but subject to a
minimum of RM 3,000.00 per stand, will
be refunded after deduction for services and damages.
Failure to do so will result in the contractors being
barred from entering
the Exhibition premises.
e.
No structure may exceed 2.7m in height.
All Exhibitors must seek approval from the Exhbition
Manager for any exhibits or stand construction that exceed 2.7m in
height.
f.
No part of any structure, display material or exhibits may
exceed beyond their contracted boundary.
g.
Carpets and floor covering must be affixed with tape.
These tapes are to be removed during the dismantling
period. The use of
glue of cement applied directly on the floor is strictly
forbidden.
h.
No suspension of any kind may be made from the ceiling of
the exhibition hall nor may any fittings or paintings be made
directly on the floor, walls or pillars of any part of the
building.
i.
Exhibitors buildings their own stand must submit a detailed
drawing with dimensions illustrating the design of their stand to
the Exhibition Manager by 23/7/2001
j.
All workers employed in the construction of stand will have
to wear identification passes provided by the Exhibition Manager
at all times within the exhibition premises.
k.
All material used in the stand construction must be
properly fire-proofed in accordance with local regulation.
l.
During the built-up and teardown period , the Exhibitors
and his contractor are responsible for the day to day clearing and
disposal of own debris. Failure
to do this will result in the Exhibitors being liable for service
fee involved in cleaning and disposing the said debris.
m.
At the close of the Exhibition, it is the responsibility of
the Exhibitors and his contractors to dismantle according to the
dismantling schedule provided by the Exhibition Managers.
n.
Exhibitors occupying perimeter space must include in their
design a back wall for their stand. Failure to do this will result
in the Exhibition Manager building this wall on the Exhibitor's
behalf and re-charging the cost to the Exhibitors.
10
Hall Specification
|
(
Promotion & Selling Area)
Hall
TR3
|
Fully
Air - Conditioned
|
|
Floor
Loading
|
120
kg / sqm
|
|
Floor
Finish
|
Cement
|
|
Maximum
Height of Exhibit / Stand
|
2.5
m - Shell Scheme
2.7
m - Bare Space
|
Special
arrangement, including the provision of the steel base, may be
required for any exhibits exceeding the floor loading limit.
The Exhibition Manager must be informed of any such
exhibits and the Exhibition Manager's delivery schedule for heavy
and large exhibits must be strictly adhered to.
11
Shell Scheme
Package
Please refer ORDER FORM 1 & 2 for details of the
package which would also include the
following
:-
a
2.5m (H) and 4mm thick laminated wall panel with powder
coated aluminium system structure.
b
Fascia board to include Exhibitor's name in cut-out P.V.C
of 70mm high.
c
2 units fluorescent light (40W x 1200mm length)
d
1 unit 13A power point / single phase
e
Needle punch laid carpet directly on floor space
f
1 unit information desk with 2 units Wall Shelving
g
2 units folding chairs & 2 units easy arm-chairs
h
1 unit waste paper basket
Exhibits
fixtures, components and identification signs are permitted to a
maximum height of 2.5m.
12
Furniture Rental
A
range of these items is available for hire from Exhibition
Manager.
(
Please refer ORDER FORM 3)
13
Power Supply & Lighting
a.
Electrical power supply is :-
Single-phase
= 230V/50Hz
+/- 6%
Three-phase
= 230V/50Hz
+/- 6%
b.
The Exhibition Manager's Official Electrical Contractor
must carry out all electrical installation work at the Exhibition.
c.
Exhibitor who provide their own lighting fixtures
containing wiring installation must comply with following
procedures :
·
Submit detailed drawing of such installation to the
Exhibition Manager for approval
·
Show proof that such installation is carried out by a
registered wiring contractor with relevant class of Certified
Registration issued by the Director-General of Electrical
Inspector, Malaysia or its equivalent
·
Use material approved by the department of Electrical
Inspector, Malaysia
d.
Non compliance of the above would result in immediate
termination of power supply and penalty charges.
e.
The Exhibition Manager reserves the right to request the
Exhibitors to change any wiring installation, connection, etc.
contained in lighting fixtures for safety reasons
f.
Exhibitors whose lighting fixtures are found to have been
the cause of trips in power supply will be responsible for all re-energisation
charges.
g.
All power outlets (single or three phase) are for single
machine / product use and should not be used for lighting
purposes. If need for
lighting purposes, the lighting connection charges will apply.
h.
No flashing lights or signage will be permitted within the
Exhibition Hall. In
the interest of the Exhibition, the Exhibition Manager reserves
the right to disconnect the power supply to any such installation
which may be dangerous or likely to cause annoyance to the public.
14
Other Facilities
a
Water and
waste
Exhibitors
requiring water and waste should contact the Exhibition Manager
for cost
estimates and submit the following details of such requirements
with a detailed plan :-
·
Diameter of supply pipe
·
Rate of flow required
·
Delivery pressure required
·
Diameter of waste pipe required
b
Air Compressors
Exhibitors
should provide their own compressed air when required.
Those who unable to do so, may contact the Exhibition
Manager for assistance. The
supplier will quote and charge Exhibitors directly for any
compressed air installation supplied.
c
Industrial Gasses
The
use of gasses of any inflammable or toxic nature is strictly
prohibited.
d
General Lighting and Air - Conditioning
General
lighting will be provided where necessary during the built-up
period. During the
Exhibition period,
full air - conditioning and lighting will be provided.
15
Timetable for Build-Up and Dismantling Operations
|
BUILD
- UP
|
DATE
|
TIME
|
|
Booth
fitting contractor installinginterior decoration to shell
scheme booth
|
25/8/2001
|
9.00
a.m - 9.00 p.m
|
|
Booth
fitting contractor installing booth on bare space
|
25/8/2001
|
9.00
a.m - 9.00 p.m
|
|
Testing
and commissioning
|
25/8/2001
|
7.00
p.m - 9.00 p.m
|
|
TEARDOWN
|
DATE
|
TIME
|
|
|
All
other removals and booth dismantling
|
28/8/2001
|
6.00pm
- 9.00 p.m
|
|
Note
: During
the build-up and moving in period, the Exhibition Hall will be
Open from 9.00 a.m hrs to 9.00 p.m.
Special permission has to be obtained from the Main
Organizer if the contractor engaged by
Exhibitor needs to carry out works after the specified time
16
Moving In And Delivering of Exhibits
a
Cargoes which are consigned directly to the Exhibition site
should not arrive at the Exhibition Hall earlier than 25/8/2001
a
Exhibitors, their agents or contractors are responsible for
their early installation of their
heavy or large exhibits according to the move-in schedule provided
by the Exhibition Manager. Such
large or heavy exhibits that arrive late may not be permitted into
the exhibition site. All
cartons should be clearly marked with the following :
TAMIL
INTERNET 2001
World
Conference & Exhibition
Tun
Razak Hall 3, Level 3
Putra
World Trade Centre (PWTC)
41,
Jalan Tun Ismail
50480
Kuala Lumpur.
c
Exhibitors may appoint a forwarding contractor of their
choice listed with PWTC for the delivery of their exhibits into
the exhibition sites. They
will be allowed to lift and deliver exhibits, which
require mechanical assistance into Exhibition Hall.
17
Removal Of Exhibits During Moving-Out Period
The
Exhibition Manager will provide strict security surveillance at
all time. Exhibitors
are reminded that
exhibits are most at risk during this period.
Exhibitors are advised to ensure that their booths are not
left unattended until all exhibits has been removed.
All exhibitors removing exhibits out of the exhibition
premises must obtain a moving out form from the
Exhibition Manager for checking and inspection by security
officers at the gate.
Failure
to do so will result in delay of moving-out even be prohibited.
18
Films And Video Tapes
All
films and video, even if they originate from Malaysia must be
obtain the Censor Board's approval from LEMBAGA PENAPISAN FILEM (
FILM CENSOR BOARD).
19
Security
a.
The Exhibition Manager will provide security surveillance
for the whole duration of the Exhibition, including built-up and
dismantling periods. Exhibitors
and their staff will not be allowed in the Exhibition Hall after
exhibition hours.
b.
All personnel in the Exhibition Hall must wear
identification badges at all time.
c.
For security and safety reasons, exhibits movement in or
out of the hall during exhibition hours is not permitted.
20
Insurance
a
Every reasonable precautionary measures will be taken to
ensure the security and safety of the exhibition premises and the
contents thereof. The
Organizers, the Exhibition Manager and their official agents
including the hall owners cannot be held responsible for any loss
or damage which may befall any person or property of the Exhibitors from any
cause whatsoever.
b.
Exhibitors shall make sure that they are fully covered by
insurance and take up public liability and comprehensive
protection. The
period of liability of the Exhibitors shall be
deemed to run from
the time the Exhibitor or any of the staff, agents of
contractors who first enter the exhibition ground, and to continue
until all his exhibits and property have been removed.
The
Exhibitors shall insure, indemnify and hold the Organizers, the
Exhibition Manager and their official agents harmless in all
respect of all cost, claims, demands and expenses in which the
Organizers, the Exhibition Manager and their official agents may
in way be subjected to as a result of any loss and injury arising
to any person ( including members of the public or the Organizers,
the Exhibition Manager's staff, agents or contractors) howsoever
caused as a result of any act of default of the Exhibitor, his
staff, agents or contractors or invitees.
If the Exhibition Manager so demand the Exhibitors shall
provide proof to the Exhibition Manager that the Exhibitor has
adequate insurance cover.
c.
The Exhibition Manager shall not in any event be held
responsible for any restrictions or conditions which prevent the
construction, erection, completion, alteration or dismantling of
stand, or for the entry, sitting or removal of exhibits, or for
the failure of any services or amenities provided by the hall
landlord or for the cancellation part time opening of the
Exhibition either as a whole or in part, or for amendments or
alterations to all or any of the Rules and Regulations caused by
circumstances not under their control.
d.
Exhibitor must ensure that they, their temporary staff,
their staff, agents or contractors are insured against claims for
workmen's compensation.
21
Telephone
Public
telephones are situated within the Exhibition Hall.
Individual telephones can be requested on rental basis.
Please refer to
ORDER FORM 8
22
Demonstration
and Working Exhibits
a.
Moving machinery must be fitted with safety devices and
these safety devices may be removed
b.
only when the machines are not in operation and not
connected to the source of power.
c.
No motors, engines, contrivances or power driven machinery
may be used without adequate
d.
protection against fire risk.
e.
All pressure vessels or equipment under pressure must
conform to safety standards and regulations. Approval for its use
is required.
23
Dangerous Materials
a.
No naked lights and lamps or temporary gas or electrical
fittings may be used in the Exhibition Hall
without prior permission from the Exhibition Manager.
b.
No explosive, petrol, dangerous gasses or highly
inflammable substances are allowed in the hall.
c.
No
radioactive materials are to be used.
d.
No arms, guns, swords, ammunition and other goods of
dangerous nature and goods prohibited by the laws of Malaysia will
be allowed into the Exhibition Hall.
e.
All materials used in stand construction must be properly
fire proofed to normal international standards and also in
accordance with local regulations.
24
Manning Of Booths
a.
Booths
must be manned at all time and operational exhibits properly
display during the opening hours of the Exhibition.
Exhibitors are not allowed to participate in any activity
which in the opinion of the Exhibition Manager is likely to cause
annoyance to visitors or other Exhibitors.
b.
All
activities of the Exhibitors and its staff must be contined within
their booth space, more particularly audio /
visual equipment must be positioned within the boundary of the
booth space and the sound
level adjust to a reasonable level without creating any annoyance
to the general public.
c.
No
moving-in or removal of exhibits will be allowed during the
exhibition hours.
25
Hall Landlord's Regulation
The
hall landlord(s) have the right to refuse entry to the facilities
of any person whose presence is, in the reasonable opinion of the
hall landlord(s), undesirable.
26
Damage to Stand Structures and Exhibition Premises
No
person under any circumstances shall cut into or through any floor
covering or wall nor alter any stand service structure except when
authorized in writing by the Exhibition Manager.
Any such damage to
stand structure or exhibition premises will be invoiced to the
Exhibitor.
27
Stand
Cleaning
During
the exhibition days, the Exhibition Manager will be responsible
for the daily cleaning of the stand carpets and gangways.
During the built-up and dismantling periods, independent
contractors appointed by Exhibitors are responsible for the
removal of their own stand building / dismantling materials and
rubbish.
28
Audio Visual Equipment and Potted Plan
Audio
visual equipment, flower bouquet and potted plants are available
from the Exhibition Manager
(Please
refer ORDER FORM 6 & 9).
29
Car Park Facilities
Ample
parking space is available within the vicinity of Putra World
Trade Centre. A flat rate of RM5.00 is charged. Coupons can be
obtained from the Exhibition Managers.
30
Temporary Personnel
Temporary
personnel are available from the Exhibition Manager
with a fee (
Please refer ORDER FORM 11).
31
Storage
Direct
arrangements for the storage of empty and non-unable cartons and
cases should be made with the Official Stand Contractor or Freight
Forwarder. Otherwise,
Exhibitors must arrange for these to
be transported back to their own premises.
32
Shipping
Instruction
a)
Heavy / Large Exhibits
Due
to size and weight restrictions within the exhibition complex, all
Exhibitors should ensure that an individual piece does not exceed
2000kgs at 3.0m(L) x 1.5m(W) x 1.8m(H).
We
cannot be held responsible for any exhibits that may not be placed
on stand due to size or weight.
If
in doubt please contact us before shipment.
b)
Case Making
All
cases and packages must be clearly marked as follow :
Do
not mix temporary and permanent imports together in one case as
this will cause delay's in clearance and examination and will
incur extra charges. All
cases must show import status ie.
TEMPORARY
or PERMANENT.
c)
Packing
We
cannot put too much emphasis on the important of all packing being
of the highest standard. All
cases and packages should be reconstructed to withstand extensive
handling and where required repacking.
We would advise against the use of cardboard cartons and
strongly recommend for main display and exhibits that bolted
returnable type cases are used.
While initially they may be expensive, we know from
experience that short cut can be proved to be false economy.
d)
Close of Exhibition
We
will return empty cases and materials back to your stand as soon
as possible after the close of the exhibition.
Where repacking is required, please ensure that a
representative is present to supervise this operation and that
prior to this complete disposal instructions have been given to
our site
personnel.
e)
Terms & Condition - Insurance
All
works undertaken by us are at the Owner's risk and no insurance is
provided by us. Every
Exhibitor should make certain that all shipments are covered by a
fully comprehensive insurance
policy from the time of
despatch from their works until returned to their works
after the exhibition or until delivery to buyer or other
destinations.